cataloguing

=Some notes about our cataloguing procedures, for consistency:=

Classification/Call Numbers of Fiction & Class Sets:
On both Title and Copy records, classification should be just the first three letters of the author's surname - no FIC or F. e.g. ROW for JK Rowling. There is no need for a prefix on any call numbers - while there are some legacy prefixes, we will delete them as we see them.

Books in Series
Titles of books in series should be Title of book : Title of series : Position in series

this means that we'll be able to reserve books by title, without knowing the name of the series.

Resource Loan Categories
We are still in the process of refining our Resource Loan Categories. For the time being:

Adult Fiction: can be borrowed by Later Years students, staff, and other students after discussion with their guardians. Fiction: all books found in the Fiction section, including graphic novels, easy reads, weird and wonderful, and biographies. These can be borrowed by students for two weeks, and by staff until the end of the year. Teacher Resource Audio Visual Equipment Student Stack Class Set (F and NF) Not for Loan Periodical Reference Storage Non Fiction: All other non-fiction items. These can be borrowed by students for two weeks, and by staff until the end of the year.

Other RLCs, including Videos, Not to be Borrowed, Archive and Classics are in the process of being folded into their correct categories, or (in the case of Videos) phased out entirely.

Cataloguing Magazines
To add a whole new serial that we have just started buying - add a new resource in the cataloguing screen.

To add a new issue of a serial to the catalogue:
 * 1) Choose Serials
 * 2) Choose Checkin
 * 3) Type the title of the serial - click the one you are dealing with and it will open the checkin screen for that serial.
 * 4) Click in the "receive" column of the appropriate month. A new screen will open to ask you for a barcode - scan it and stick it to the magazine.
 * 5) Click "apply" (not "add") on the barcode screen. You will go back to the checkin screen.
 * 6) Click "save"
 * 7) The checkin screen will change and the just received magazine will disappear - because the checkin screen is just the ones you are waiting for.
 * 8) Go team!

Notes to be made here:
Collections Magazines Cataloguing of resources in storage